App Spotlight – Xerox Easy Translator Automates Document Translation

How much do you spend on translating multilingual documents?

Most companies either hire or outsource translation specialists for this purpose. Until recently, there has been no other option.

While hiring in-house translators can be a worthwhile investment, it puts a strain on other core functions that would otherwise be handled by staff allocated to translation processes. In order to cover the cost of paying a full-time translator's salary, you need to be sure that you will have constant need for translation services for the foreseeable future.

Organizations frequently address this issue by hiring professional translation service firms. On one hand, professional service firms guarantee top-quality translations, but at a cost that allows them to retain top talent in the competitive translation industry.

On the other hand, outsourced freelance translators often charge much lower rates. However, their services may not offer the same degree of quality or reliability – particularly when an entire company puts its faith in a single individual for the purpose.

Xerox's suite of ConnectKey printer apps addresses this problem by allowing companies to access cloud-based automatic translation services directly from any ConnectKey-enabled printer or multifunction device. Now, businesses can enjoy on-the-fly translation of important documents using industry-leading automated technology.

Automate Document Translation to Address Common Pain Points

Businesses that rely on translating documents – whether for internal or for external use – often run into the following problems:

• Both professional and freelance translation services slow down product and service deliveries, and neither can be reliably sped up without sacrificing translation quality or increasing costs.

• Traditional translation processes are labor-intensive. There is no way to adequately, reliably scale translation on an ad-hoc, project-by-project basis.

• Paper documents are difficult to translate without first investing in optical character recognition (OCR) technology that transforms the paper document into a digital one – if the document's language is supported by the OCR application.

Xerox ConnectKey addresses these issues by giving organizations the ability to translate documents to and from 40 languages. The Easy Translator application supports major global languages like French, Arabic, and Spanish as well as smaller regional languages like Lithuanian and Hmong Daw.

Xerox uses a cloud-based, artificially intelligent translation system that uses ConnectKey-enabled printers' OCR technology to instantly create digital versions of paper documents and then sends the digital document through a secure connection to Xerox translation servers.

Using this service, you can reliably scale document translation on an as-needed basis. Subscribe for as few as 10 pages per year or obtain as many as 100,000 pages per year of automated document translation.

There are no up-front hardware costs for implementing Xerox Easy Translator. Simply download it from the ConnectKey App Gallery and begin sending your documents in for automatic translation.

Scalable Human Translation Available Through Easy Translate

While AI translation is undergoing rapid development, there are cases when you need dependable access to a human translation service with the same degree of immediacy that automated translation offers.

Through the Easy Translate app, you can harness the power of human translators faster and more reliably than with professional service providers and freelancers. In addition to completely automated translation, Xerox offers three levels of professional human translation.

• Express. This is the quickest and most affordable translation option. A bilingual human translator will edit machine-generated copy for accuracy and style.

• Professional. With professional-level translations, a trained native speaker translates your document and then sends it to an editor for verification before returning the document to you.

• Expert. The most challenging documents require expert translation. If your document has high-level content and uses industry-specific jargon, Xerox can have a bilingual expert on the document's subject translate the document from its original language to the target language, achieving native-level translation.

All of these translation services are available through the ConnectKey platform. Simply download the Easy Translator app and use it whenever and wherever the need for translation arises.

Since ConnectKey is completely mobile-compatible, you can harness the power of instant document translation from your smartphone, anywhere in the world. Xerox OCR technology makes the process as simple as taking a photograph of the document you wish to translate and sending it to the company through the Easy Translator application.

Ready to find out how Xerox Easy Translator can streamline your multilingual workflow? Learn more by contacting QBSI-Xerox and speaking with a Xerox ConnectKey expert.

How Xerox ConnectKey Keeps Your Printers Safe from Cyberattacks

Cybercrime is on the rise, with new threats and high-profile
breaches appearing with alarmingly increasing frequency.

Experts have predicted this increase in cybercriminal attacks ever since the first instances of
commercially available ransomware appeared. Now, budding cybercriminal "entrepreneurs"
have access to professionally standardized toolsets and strategies – all available for a mere
stipend compared to the potential financial rewards.

Ransomware has revolutionized the world of cybercrime by generating a system for profiteering
from the security lapses of legitimate organizations and commercial institutions. However, it is far
from the only game in town. Damage from cybercriminal activities is expected to reach
$6 trillion by 2021, which will make it the most profitable criminal enterprise in the world.

By comparison, this is more than triple the current global market value for counterfeit money and
illicit drugs – otherwise the first- and second-place record holders – combined.

Keeping commercial data safe is more important than ever, and as a result cybersecurity is becoming
more than an isolated IT field. It is more accurate to say that every IT position is now a cybersecurity
job.

That means that cybersecurity professionals need more than a security operations center to
perform their jobs. They need top-down solutions for protected every connection between the
organization they protect and the outside world.

Xerox ConnectKey is an important part of the cybersecurity puzzle, threading together a tight,
defendable perimeter for print operations for organizations of all sizes.

How Does Xerox ConnectKey Keep Your Printers Safe from

Cyberattacks?

Printers are uniquely susceptible to security vulnerabilities. Most commercially available
printers and multifunction devices are factory-set to accept all incoming connections. This makes
installation easier for customers, who rarely have the time or expertise to set up a secure
cybersecurity perimeter for every new device.

But by accepting all incoming connections, printers make sensitive data easy to access by
unauthorized third parties. Without a unified system for access control, any hacker in the world
can access your printer and steal information sitting in the print queue. This key vulnerability
weakens the effect of hard drive encryption and other security practices, because all an attacker
has to do is wait for someone to print out sensitive data – like employee tax records or detailed
customer invoices.

The key to achieving best-in-class cybersecurity protection for commercial print fleets is using a
consolidated software system that monitors print orders, encrypts print orders sitting in the queue,
and assesses users' access controls in real-time. Xerox ConnectKey is the solution to this problem.

With Xerox ConnectKey, industry-leading cybersecurity comes standard. McAfee whitelisting
technology is embedded in the system, and attempts at unauthorized access trigger alerts for
cybersecurity professionals to investigate. At the same time, documents intended for print feature
256-bit encryption – ensuring that even an attacker successfully exfiltrates data, it will be unusable
unless the attacker also obtains a supervisor access key.

Another crucial element of ConnectKey's cybersecurity feature set is the ability for ConnectKey-
enabled printers to verify their own firmware. Cybercriminals are known to install malicious
firmware in devices they wish to attack – which is far more dangerous than attacking an operating
system, software application, or other higher-level function.

ConnectKey printers automatically verify their firmware on startup, and print process managers
can easily schedule regular automatic verifications. If the system discovers a discrepancy, it
immediately and securely downloads the newest firmware update directly from Xerox, minimizing
the risk of cyberattacks at the firmware level.

What About Ease of Installation?

As mentioned earlier, the primary reason why printers have these security vulnerabilities is because
printer manufacturers have an incentive to make their devices as easy to install as possible. IT
professionals don't want to spend hours embedding every single device they operate into a unified
cybersecurity system – and the industry-wide shortage of trained cybersecurity professionals often
makes the task a moonshot at best.

Xerox ConnectKey comes with industry-leading cybersecurity standard. Since these features are
already embedded in the system's cloud-based operating system, it is natively available and requires
virtually no setup time.

Xerox has succeeded in creating a secure system for assessing printer cybersecurity vulnerabilities
without requiring expensive and time-consuming IT experience for every device. The result is a truly
plug-and-play cybersecurity solution that protects company documents, customer data, and
employee records from the moment the device turns on.

Are you ready to implement a best-in-class cybersecurity solution for your company's print fleet?
Contact QBSI-Xerox's print security specialists and learn more about Xerox Connectkey.